AGM Minutes 03
22 July 2003
Belmont Square Conference Centre
1. Welcome
All BWA members present.
2. Apologies
Apologies were received by:
- Hilke Gartz
- Nicola Hadfield
- Julia Seal Swanepoel
- Wendy Ackerman
- Taweni Gondwa
- Sally McGrath
- Beryl Eichenberger
- Dagmar Schumacher
- Sue Murray
- Susan Huxter
- Truide Prekel
3. Establishment of Voting Strength
The quorum for all members meeting shall be 30% or 5 % (whichever is greater) of the members in good standing present or by proxy.
Noted that as at the date of the AGM, BWA Cape Town Branch had 284 registered members.
Noted that the number of members present at the Cape Town AGM was 29, and 42 proxies had been received, totaling 71.
Noted therefore, that the voting strength has been established and that a quorum was present.
4. Confirmation of agenda / New agenda Items
No new item added.
5. Approval of the minutes of the previous meeting
No corrections or amendments were submitted. A motion was called to certify that they were a true reflection of the last meeting.
Proposed: Rene Bonzet
Seconded: Ferose Oaten
6. Matters Arising
- Noted the following objectives to be achieved at the Regional AGM
- A quorum established
- Election of a committee
- Allow members to participate in decisions
7. Chairman's Report
The chairman's report was handed to all present.
Chairman's report:
Proposed: Ferose Oaten
Seconded: Rene Bonzet
8. Financial Report
Logandree Gounden presented the financial report based on a set of management accounts received from Head Office as the Audited financials would only be received at the National AGM on the 28th August.
Once the audited reports have been received they would be distributed to the membership via email.
All present received a copy of the Management reports for their perusal.
The following was highlighted:
- Computer expenses were high due to the need to purchase a new computer that was unforeseen
- Telephone expenses were high because of the change to the new web site system
- Travel expenses were high due to Cape Town being the 2nd largest branch in SA and therefore being represented by both Chairperson and vice chair at council level.
- Tina Thiart requested that a detailed function budget with income & expenses be made available on the audited financials.
- Yvonne noted that she would request the audited financials be broken up.
- At this time a vote was taken regarding "No shows" at BWA functions a unanimous decision was taken that all "No Shows" at functions would be charged the full price unless 48 hours notice of cancellation was given.
- It was also decided that even if an event was sponsored entirely a small sum would be charged. These funds would then be ploughed back into the branch or to a specific charity.
- Jenny Ellinas suggested that a small fee be added to the annual membership which would be partial payment of your yearly function fees upfront.
Yvonne to bring this to Councils attention for next year.
Proposed: Ferose Oaten
Seconded: Rene Bonzet
9. Nominations for Committee
The 5 nominees names where read out:
- Lorraine De Klerk- Caledon Casino & Spa
- Julia seal Swanepoel- & co marketing
- Lillian Masebenza- Old Mutual
- Betty Dizingwa- Old Mutual
- Debbie Rogerson- U.R.US
Proposed: Tina Thiart
Seconded: Mpho Mashengete
10. Closure
- Yvonne thanked Logandree Gounden for the financial report.
- Yvonne also took this opportunity to thank all the committee for support & time.
- A special thank you to Cheryl for her hard work.
- Tina Thiart took this time to Thank Yvonne Finch on behalf of the BWA membership for all her hard work and keeping everything together.
The meeting was officially closed at 6.06pm.