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Branches » Free State & Lesotho » AGM Minutes
 AGM MINUTES 2012

BWA FS Annual General Meeting
Free State & Lesotho Branch of the Businesswomen’s Association (BWA)
16 February 2012 at
PwC
61 Second Avenue, Westdene, Bloemfontein.

1. ATTENDANCE REGISTER

  1. Kele Mogorosi
  2. Nontuli Makhetha
  3. Celestine Brummage
  4. Lynne Landman
  5. Hesna Rheeder
  6. Henda Pretorious
  7. Zoe Williams
  8. Onalenna Halenyane
  9. Ntsiuoa Kobo
  10. Mamaria Kokoropo

2. APOLOGIES

  1. Retha van Zyl
  2. Dorothy van der Merwe
  3. Erica Kruger
  4. Louise van Wyck
  5. Dr Jopie Van Rooyen

3. Opening and Welcoming

The Vice chairperson, Lynne Landman, welcomed everyone and thanked the attendees for their time.

Establishment of voting strength
The treasurer announced that the meeting should consist of at least 6 members of the BWAFS (Business Women’s Association) for the AGM to proceed with 10 attendees voting strength was reached. Members availed themselves for portfolios voting will proceed at the next committee meeting 24 February 2012.

4. Minutes of the previous meeting

Items on the agenda were presented by the Vice Chair. The minutes of the 2012 meeting were tabled with Hesna and Celestine voting for acceptance. Kele distributed the minutes to all members who had not received.

5. Matters Arising

There were no matters arising.

6. Chair Report

In the absence of the Chair, the vice chair handed over to Kele to read out the minutes of the January 2012, which highlighted the progress of the BWAFS.
A summary report was given by the coordinator in which she highlighted the BWAFS is doing well and currently maintaining a strong financial position. She reported that she, the chair and Celestine had a couple of meetings with various institutions to build stakeholder relationships, namely, Nedbank Business Banking, IDC and SEDA.

The meeting with Nedbank was mainly to have the local branch more involved in the activities of the BWAFS as well as establish an understanding of all expectation from both parties. Nedbank has always participated in the Nedbank Budget Speech and the RBAA only, however during the meeting we established possible programmes in which Nedbank will be directly involved namely, The RBAA Build up Golf Day, Financial Planning and a possible Farming Project.

The meeting with IDC was also tabled; we invited IDC to continue as the RBAA 2nd Headline Sponsor with the condition that they judge the Entrepreneur category and hand out the award. We also requested them to assist with marketing. Stoffel Meyer informed us that they will like to continue this relationship and requested us to prepare a proposal again. We are also planning of co-hosting an open presentation on Green and Energy business initiatives. More details will follow soon regarding the program.

We also met with SEDA to discuss the role that they play in addition to them judging the RBAA as in the past two years. Our proposal included: office co-location, BWAFS marketing material, RBAA and membership. Mrs Boijane informed us that she is sure the provincial manager will like to be involved with the BWAFS and encouraged us to send through a proposal.
Lastly, we met with Palesa Rantsoareng, owner of the Rantsoareng Hotel Group, to negotiate the use of her hotels for all BWAFS Flagship events. She was excited to come on board and asked us to send through the dates for our events so that she can block the dates out. Discounted rates will be confirmed soon.

The 2012 calendar was also tabled, Kele informed the meeting that so far, the BWAFS has secured at least 5 programmes for the two terms of 2012, Budget Speech which a flagship programme with the BWASA national sponsor Nedbank, The Green and Energy business initiatives with IDC, The Entrepreneur in Handcraft Training by Vital Voices, The RBAA Golf Day, RBAA Gala Banquet and the Nedbank Financial Planning programme. Lynne gave a brief review about the Budget Speech to the meeting, (Please add input)
The BWAFS Bursary award was also tabled, after the battle to get bursary application from members; Celestine has managed to shortlist two candidates for the screening from the four applications received. The screening date will be discussed at the upcoming committee meeting.

The treasurer gave a brief report on the current BWAFS financial status. She informed the meeting that Nedbank has paid in half of their sponsorship R30 000, 00 which bring the current balance to R50 000.00, “I had budgeted for the bank balance to be at least on R 20 000.00 to R 30 000.00, because we want to use the branch’s surplus to give back to our members and the community.

7. Introduction of current committee members

Kele introduced the current committee members;

  1. Lynne Landman: Vice chair, PR and Communications Portfolio
  2. Hesna Rheeder: Treasurer
  3. Celestine Brummage: Chair support
    Absent from the meeting
  4. Lynn Delport: Nedbank Champion
  5. Benita Jackson: Membership
  6. Nontuli Makheta: Chairperson
    As per the BWASA constitution a branch committee should comprise of 12 members, however due to the availability of members committing to committee the BWAFS has for the past 3 year comprised of 8 members. Ntsiuo enquired about sub committees, Kele informed her that some branches do have sub committees and task teams however this due to availability of people who want to participate, it is our goal to reach out to our members to be engaged and participate with vigour in the BWAFS affairs.
  7. Definition of committee portfolios
    Kele informed the meeting that each portfolio is a volunteer based position which requires the holder to give part of her time and use her expertise to empower the branch operations. The following are the portfolios that the branch currently has: Treasurer, PR, Media and communications, membership, the branch is in need of a member to fulfil the Mentorship/Bursary portfolio, Sponsorship and Marketing. Hesna informed the meeting that the portfolio position is a support role to Kele, it’s almost like a shared responsibility. Celestine added that, it will take your time to fulfil the position effectively.
  8. Nomination/ Voting for committee members
    Each member was asked to introduce themselves and to state what she could offer to add value to the BWA.

Nominations received were as follows:

  1. Lynne Landman
  2. Celestine Brummage
  3. Hesna Rheeder
  4. Nontuli Makheta
  5. Mamaria Kokoropo

Names of members nominated by proxy were:

  1. Marilene du Plessis

Voting of new committee members was arranged to take place at the next committee meeting.

9. Closure and Thanks

By Chairperson Nontuli Makheta

10. Next Meeting

The next committee meeting was set for 24th February 2012, 07:30am – 08:30am in the PwC board room, 61 Second Avenue, Westdene Bloemfontein.
 
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